Programme Leader Tasks



Academic Appeals

Students who feel that the assessment process has had a material irregularity, or who have exceptional factors which they were unable to bring to the attention of the university at an earlier date, may appeal an assessment decision following an assessment board. Programme leaders may be asked to provide evidence for the appeals panel.
Further information about academic appeals

July, September


Reviewing certain applications, interviews, etc

October-May, August

Curriculum review/development planning/management

Once teaching and assessment has finished, the team needs to review units at each level and develop unit improvement plans. These should be informed by considering student success and satisfaction, external examiner comments when available, and tutor reflections. Identify any strategy changes, staff development requirements and curriculum modifications needed. You should also consider your use of Technology Enhanced Learning and any minimum expectations for Moodle areas across the programme. You may wish to look at examples of technology use across the university and identify any additional support needs from your Faculty Technology Enhanced Learning Officer.


Exceptional Factors forms and panels

Exceptional Factors (EF) are short-term, unexpected events that have a serious impact on a student’s ability to perform in assessments. These include illness or injury, the death of someone close, or personal problems. Find out more about the process for submitting an EF claim for students on the Exceptional Factors webpage and about the process for staff on the Exceptional Factors – Decision-making process intranet page.



Check who will be attending graduation and who is presenting students. If the department offers any kind of celebration to graduands, check who is organising this.


Management of student status (suspensions, withdrawals etc.)

It is vital that students who are considering suspending or withdrawing from the university are aware of any implications which this may have, and they should be directed to speak with a Student Advisor in the Hub who can help them make contact with services to support them. Although academic approval is not required for a withdrawal, it is required for a suspension. Where this is considered the best option, the student can access the form online and submit it to the Student Hub for processing. When considering whether a suspension should be approved it is important to agree a return date, and make the student aware of any assessment implications associated with the request. If agreed, the student will be notified, and their record updated.For further information, see the Student Transfer, Suspension & Withdrawal Policy.


Management of team roles

Programme teams vary hugely in size. Larger teams will be able to delegate many of the tasks in this list, and the programme leader needs to manage this process: negotiate workload release for roles with the Head of Department/line manager, agree role allocations and plans, and monitor progress at least termly


Programme committee and programme team meetings

The relevant Programmes Management team associated with your area will service your Programme Committees. Before the start of the Academic Year, the Committee Secretary from this team will liaise with the Chair (usually the Programme Leader) to arrange date, time and venue for meetings to take place over the upcoming year. Prior to the meeting they will meet with you to discuss and prepare the Programme Committee Agenda.


Programme Handbook

This handbook provides a central resource for students and staff. It can be online in the programme Moodle area, or printed. It should be updated following annual curriculum review.


Student engagement

The University has in place a range of mechanisms for supporting student success and managing engagement with Programmes of study. However, there may be occasions where a student is judged to be at risk of being unable to complete the required academic work to a sufficient standard to secure a pass at the end of the academic year or equivalent session. The student Engagement Team or >Programmes Management will contact you if concerns are identified.

For further information, see the Student Transfer, Suspension & Withdrawal Policy.


Student Voice activity

There is a variety of ways of capturing and acting on student comments about the programme. Further information is available here.



Academic Timetabling Contacts send information to Timetabling Services about modules which are rolling forward into next year, and input teaching requirements. Programme Leaders sign off final timetables in July.
Further information on the Timetabling Services intranet page.



« PL Tasks home